Catalogue Report Writer: Catalogue
report formats are setup and maintained using this program. These reports have
specifically been setup by users to quickly generate often run reports that
continually have the same parameters. These reports may subsequently be modified
when printing, however if they are continually modified to the same criteria, a
new report should be created and added to the list (see Controls > Catalogue Controls >
Report Writer).
Existing reports provide a flexible means to produce Shelf List reports,
Catalogue cards, data transfer formats, Bibliography listings etc. This program
allows both the entry and maintenance of report formats and the actual
generation of reports to designated printers. When selecting a report title, the
screen that follows always displays the same fields with the pre-selected values
and collating order.
Users are able to setup pre-defined parameters (Controls >
Catalogue Controls > Report
Writer) for specific reports based on the library’s catalogue. If a library is
linked to other libraries within a region, these reports can be defined to
provide information across multiple sites.
Once the report parameters have been established, a user can select the
report from the Report Title list by clicking on the title and hitting the
Select Report button. The preset parameters for the report will appear and the
user can click Process to send the report directly to the printer, Preview to
view the report on the screen or they can choose to print the current screen
with the preset parameters. If a user changes any parameters on the screen, the
changes will be saved once the Process or Preview button is pressed. The next
time the report is run, the changed parameters will appear.
Quick Report
Step 1: Click on one of the previously created Report Title that has been
setup for your library and hit Select Report.
Step 2: Click Process to send to your local printer or Preview to view on
the screen.
Modify Report
Step 1: Click on one of the previously created Report Title that has been
setup for your library and hit Select Report.
Step 2: Select a GMD Range. The GMD range enables users to report across
a range of GMDs or to select an individual GMD.
Step 3: Insert a sub GMD range. Each GMD may have separate sub GMDs and
as such, if a user is reporting across a range of GMDs, specifying a limited
range of sub GMDs may be difficult. The ability to select a range of sub GMDs
provides an added option where appropriate (in particular if selecting an
individual GMD).
Step 4: Modify Call Type Range.
Step 5: Modify Dewey Number Range
Step 6: Modify Auth field - Alphabetical range of Author initials.
Step 7: Insert starting and ending Accession Number
Step 8: Edit Author range
Step 9: Edit Publisher range
Step 10: If the library has more than one sites, use site code to select
a range of sites.
Step 11: Enter Date Received range.
Step 12: Select Copy Status
Step 13: Modify Subject Heading alphabetically (eg. sailing - sailingz
for all sailing related items)
Step 14: Collating order defines the order in which the required
information is displayed. An extensive range of fields is available for
selection. The first option selected is the order in which the information will
first be displayed, the following options are sub-orders. Eg. if Material Type (GMD)
is selected first, then Author, then title, the information will be displayed in
the following manner: All items belonging to the material type, belonging to the
first author, if multiple authors with the same name, display by title.
Step 15:
Click Process to send to your local printer or Preview to view on the screen.
Material Statistics: provides a
breakdown by GMD of number of copies held & extended value of those copies (eg.
If a library has 2 copies of a book worth $25, extended value = $50) & copy
status of items in the collection for each GMD.
Step 1: If the library has more than one sites, use site code to select a
range of sites.
Step 2: Enter the date range for the report.
Step 3: Select the range of material types for the report.
Step 4: Enter the starting and ending Call Type.
Step 5: Insert a Dewey number range leave blank for lowest and zzzzzz for
highest to report on all.
Step 6: Enter the lowest and highest alphabetical value of Author’s
initials.
Step 7: Click Process to send to your local printer or Preview to view on
the screen.
Stock Item by Site: for each site code, for each sub-GMD, how many
books and total asset cost. The statistics displayed on this report are in LISWA
format.
Step 1: Enter the copy Date range
Step 2: If the library has more than one sites, use site code to select a
range of sites.
Step 3: Select the range of Copy Status (eg. from available to written off)
Step 4: Select the relevant material types for the report.
Step 5: Click Process to send to your local printer or Preview to view on
the screen.
See Also List: List of see also terms and the
see also entries to which it refers. Enter the alphabetically lowest keyterm to
include (eg. Australia), hit Tab and a list will be displayed for you to select
from, click on term, then hit select. The previous report screen will appear,
enter the alphabetically highest keyterm (eg. Zimbabwe), hit Tab to select from
the list, then process the report. Process will send the report to your local
printer.
Thesaurus List: List of mis-spelled terms
derived from user searches. Enter the alphabetically lowest keyterm to include
(eg. Australia), hit Tab and a list will be displayed for you to select from,
click on term, then hit select. The previous report screen will appear, enter
the alphabetically highest keyterm (eg. Zimbabwe), hit Tab to select from the
list, then process the report. Process will send the report to your local
printer.
Similar Authority list: Selection of
an authority group will display a list of terms which have a 95% similarity with
like terms. eg. selection of Author may display similar terms such as Smith
and Smithy, or Smith and Smiht. This would identify obvious
spelling mistakes to the user for which they could then edit the Authority list
using bulk update (Catalogue >
Special Processing Menu > Bulk Update) and run a
Rebuild Authority List. (Catalogue >
Recovery Menu > Rebuild Authority Indexes).
Key term statistics: For given indexed
terms, a report of how many times the terms have been searched. Provides an
indication of the interests of the library’s patrons. Eg. if basketball was at
the top of the list, the library would look at acquiring more items about
basketball. Use a range of terms by entering the lowest and highest value
alphabetical terms eg. Lowest = basketball, Highest = horse. Click Preview to
view a copy of the report on the screen, Process will send the report to your
local printer, Reset will clear all fields on the screen.
Key term reference analysis:
Indication of the number of items associated with each key term.
Failed OPAC search terms: This
report will display a list of terms that are derived from failed OPAC searches.
Most commonly these will be mis-spelled words eg. a user may enter the search
term bananna (meaning banana) and the search will fail generating
an entry on the Failed search term list.
Insert the maximum number of failed terms to include in the report. If the
user selects 20 terms, the report will display the 20 most failed search terms
and the number of times that the term has been entered. If there are less than
20 terms that have failed since the search terms were last reset, only those
terms that have recently failed will be displayed. Staff can then use data from
this report to update Thesaurus entries (Catalogue > Maintenance Options >
Thesaurus). To reset the statistics after printing, change Reset to Yes - all
terms that had been registered as failed will be deleted and new statistics will
be created. Click Print to print to your local printer or Preview to view on the
screen.
Manual Spine Labels: Ability for users
to manually enter spine label details for printing. Enter spine details, click
Tab and repeat until completed. Once the user has entered all spine details for
printing (or run out of boxes for entering details), click Print to print to
your local printer. PLEASE ENSURE THAT YOUR PRINTER HAS THE CORRECT PAPER
INSERTED (Initially, users will need to contact LMSi
(support@lmsi.com.au) with details for
your printer and type of spine labels that your library uses for configuration).
Catalogue Age Analysis by Dewey:
Users are able to identify the breakdown of the age of items by Dewey number.
The numbers can be grouped by range of 100’s, 10’s, 1’s, .1’s etc. Eg. Selecting
100 will provide grouping of ages by year for all items within the range of
0-99, 100-199, 199-200 etc. Selecting 10 will provide grouping of ages by year
for all items within the range of 0-9, 10-19…980-989, 990-999.9999. With a large
collection, this kind of report based on 0.0001 may take some time to generate.